CLOSING DATE
23 May 2024
POSITION DESCRIPTION
Receiving Clerk
REPORTING TO
Warehouse Superintendent
DIRECT REPORTS
0
Role Purpose
.
Safely and accurately receiving stores and stock (including diesel) from suppliers.
Ensures that all documentation and information is captured, reconciled and managed according to standard operating procedures.
KEY PERFORMANCE AREAS
Financial Perspective
Contributes to cost efficiencies.
· Demonstrates budget and cost awareness and proactively identifies and implements cost saving initiative within the receiving function.
· Identifies and escalates potential risks that could result in increased costs.
· Follows receiving standard operating procedures and processes to mitigate risk of financial loss.
· Cost saving initiatives
· % reduction on directly managed cost of production from previous year.
Internal Business Process Perspective
Receives and Stores Stock and Diesel
· Receives goods and stock according to established receiving procedures.
o Checks and manages all relevant financial and delivery documentation including:
o Goods received register.
o Delivery and order information.
· Ensures the quality of received goods and supplies by checking for defects and damages.
· Analyses and reports on received stock variances.
· Ensures that stores and equipment are safely received and stored in line with company processes and relevant legislative and regulatory requirements.
· IT system utilisation
· Independent annual review of consistent use of all functionalities of all IT systems under control of the function.
· Warehouse reports
· % stock variances.
· Legislative compliance
· Number of non-compliance incidents.
· Document Management
· % compliance to document management control system procedures.
People Perspective
Personal Development
· Manages own performance in terms of agreed KPA/KPI’s.
· Identifies gaps in own development and creates and reviews development plans to increase performance and ensure personal development.
· Works to master skills and competencies within own role to ensure personal development and performance.
Personal Development Plan:
· % achieved actual v planned
Contributes to team.
· Contributes to the attainment of team and organisational goals by demonstrating team commitment and collaboration.
· Values and respects team members and others within the organisation.
· Demonstrates inclusivity and values diversity.
· Shares knowledge and best practice that will benefit the team.
-Peer / team review:
– TBC
Customer Perspective
Customer Relations Management
· Management of customer expectations, adherence to defined performance standards, customer requirements and the effective delivery of warehouse services to the business.
· Meeting the logistics functions performance in terms of agreed KPA/KPI’s.
· Driving customer satisfaction throughout the provision of warehouse services.
· Building relationship across the organisation by sharing business information, knowledge, and expertise.
· Internal Customer metric
· TBC.
Stakeholder engagement and management
· Negotiates with internal and external stakeholders to promote the business and service objectives of the company.
· Ensures that the needs of organisational stakeholders are prioritised and managed including:
· Suppliers.
· Colleagues and employees.
· Works with management, organization officials and staff members to discuss issues, coordinate activities or resolve problems.
· Stakeholder Metric
· TBC
MINIMUM QUALIFICATIONS REQUIRED
· Matric.
PREFERRED QUALIFICATION
· Certificate in Purchasing Management (NQF Level 4)
MINIMUM EXPERIENCE AND KNOWLEDGE REQUIRED
· Minimum 2 years’ experience as receiving clerk within a mining environment.
Enquiries
Applicants who meet the key requirements of the job must apply via the Tshipi website: www.tshipi.co.za, click on Opportunities, click on the relevant vacancy and apply, on or before 23 May 2024
Please also make sure that you use Chrome as your browser when applying for the position.
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